2018/19 SVSC Executive Members
EXECUTIVE MEETING DATES
Meetings will be held from 7:30 p.m. to 9:30 p.m.
Tamitik Meeting Room – Upper Concourse.
March 8
April 5 – Annual General Meeting (Riverlodge)
Snow Valley Skating Club Mailing Address
P.O. Box 98
Kitimat, B.C.
V8C 2G6
Our Club is run by volunteers- If you wish to help, please contact an Executive Member.
Meetings will be held from 7:30 p.m. to 9:30 p.m.
Tamitik Meeting Room – Upper Concourse.
March 8
April 5 – Annual General Meeting (Riverlodge)
Snow Valley Skating Club Mailing Address
P.O. Box 98
Kitimat, B.C.
V8C 2G6
Our Club is run by volunteers- If you wish to help, please contact an Executive Member.
| 2018-2019 Executive listing.docx |
Executive Job Descriptions
President: Conducts meetings; prepares an agenda; sees that duties of the Executive/Committee heads are carried out offers guidance. An ex-officio member of all committees.
Vice-President: Training position to become the next President; takes over in the President's absence. Usually chairs one of the larger committees such as membership, test, or recreational programs. Be available as a liaison for all members and parents to the Executive.
Corresponding Secretary: Responsible for all incoming and outgoing mail pertaining to the affairs of the Club, as directed by the Executive. Pick up, open and review mail. Deliver to appropriate people. Keeps record of correspondence received and report at Executive meetings.
Recording Secretary: Keeps accurate minutes of Executive meetings and distributes the minutes to the Executive.
Treasurer: Receives and keeps records of all monies belonging to the Club; pay all bills. Present financial reports for all meetings. Prepare annual report and submit for audit prior to Annual General Meeting. Collect all outstanding money owed to the Club. Attempt to forecast the financial position for the future.
Director: Our club has six directors, each who take a position as a Committee head.
Test Chairman: Prepares and conducts a test day. In co-ordination with the Region arranges for judges, submits tests required, books dance partner, arranges for judges food, lodging (with the hostess) and transportation to and from the airport. Sends appropriate fees to Judges Bureau and Skate Canada. Does schedule for test days. Arranges for skaters to attend out of town test days if applicable. Makes sure there is a music player for test days.
Competition Chairman: Handles all registration for competitions; arranges for travel when necessary; informs coaches and skaters of competitions. Distributes information for competitions to all skaters and coaches. collect forms from Coaches, consults with Test Chair and then sends forms and money to appropriate venue. Arranges for travel when necessary and if asked to do so by the Executive. Distributes schedule of the event to Coaches (with copies for skaters attending) when it is available.
Ice Chairman: Books ice; organizes all ice time for all Club events, which includes regular skating the Ice Show and tests in consultation with the Executive. Responsible for making sure all ice changes go out to each skater. maintains a good relationship with the District and all other User groups.
Music Chairman: Recruits, trains and supervises the music players as required. Produces a monthly schedule for music playing. Ensure that the system is working properly at all times (maintains & purchases new equipment as required in consultation with Executive). Prepares written guidelines for volunteers to follow who are playing music. Ensure that all tapes are properly marked and stored in container.
Recreational Chairman: Liason between the Executive and the Coaches for Recreational programs. Supervises the recreational programs; distributes badges and keeps records of badges passed.
Membership Chairman: Responsible for registration of all skaters, executive in the club. Co-ordinates with BC Section and National offices. Attends all registration sessions and collects registration fees for treasurer. Completes CFSA and EOs forms. Keeps accurate records of membership fees collected and outstanding accounts. Ensures all fees are paid on time by all members - follow up on outstanding fees. Prepares membership list with all pertinent data and keep it updated. Receive CFSA membership cards for distribution. Completes insurance forms for all members as well as registering and submitting financial statements passed out at AGM to Gov't agent for membership in Societies Act.
Ice Show Chairperson: Responsible for overall co-ordination of the production of the annual Ice Show. Set up committee early in the year. Review guidelines and unsure that all members of committee are clear on their responsibilities and duties. Prepare and post the ice show practice schedule. Co-ordinate volunteers to set up and take down the ice show. Arrange publicity with appropriate club and community people.
Publicity: To project a positive image of the club to the community. Prepare press releases at given times on Club activities for community media. Collect photos or stories from newspaper and record in binder or post at arena.
Hospitality: Co-ordinate and recruit volunteers to organize the collection of food and refreshments for test days and special events held at the Club. Ensure hospitality room has all the supplies that are necessary for event. Care and accommodations of guests, judges and skaters.
Ways & Means (Fundraising): Investigate and ensure that the fundraiser events are presented to the Executive for approval. Encourage participation from all members. To know the Clubs goals and requirements for a given season. Plan in detail fund-raising campaign and carry them out.
Off-Season: Responsible for overall co-ordination of the off-season schools. Works with Coaches, Test and Ice Chairpersons. This involves any programs run outside the winter season, such as fall school, spring school and summer school. This is mainly for the test/competitive group but would also be responsible for setting up Canskate and Canpowerskate sessions if requested by the Club.
Communication: Responsible for getting out information to all members, coaches and chairpersons, Executive members as requested by the club.
Liaison: Function confidentially to facilitate communication between: parent/parent, parent/coach, coach/parent,
Executive/coach, coach/Executive. To prevent and/or resolve problems as they arise.
CONSTITUTION of the SNOW VALLEY SKATING CLUB
No. 1000071
ARTICLE 2
PURPOSE a) The purpose of the Club shall be to encourage the instruction, practice, enjoyment and advancement of its members in all aspects of skating in accordance with the Rules and policies of Skate Canada.
ARTICLE 3
Skate Canada
a) The Club shall be a member of Skate Canada.
b) The Club shall pay such fees and such other charges as shall be required by Skate Canada
c) The Club, with regard to any aspect of its operation is to be managed and operated by eligible persons who are duly registered as Associate Members of Skate Canada. By-Law 1201 (1) (c) (iv)
d) The Club shall protect the eligibility status of its members. The Club shall not take or omit any action that would knowingly jeopardize the eligible status of its members. This provision is unalterable
ARTICLE 4
LOCATION The Club is located in the West Region of Skate Canada, B.C. / Y.T. Section.
This provision is unalterable
ARTICLE 5 DISSOLUTION In the event of dissolution of the Club the funds and assets of the Club after the satisfaction of its debts and liabilities, shall be given or transferred to such organization promoting the same purpose as this and Club may be determined by the members at the time of dissolution.
This provision is unalterable BY-LAWS By-Law 1 a) The by-laws shall describe the organization and functions of the Club, and the means by which members of the Club may elect the Club Executive and control the property and activities of the Club.
b) All members shall uphold, observe and conform to the rules of Skate Canada, the by-laws of the Club and such regulations as set forth from time to time by the Executive of the Club providing they do not conflict with the BC Society Act.
MEMBERSHIP
By-Law 2
Membership in the Club shall be open to all, irrespective of sex, age, creed or color.
By-Law 3
Members of the Club shall be registered with Skate Canada and pay such registration Fees to the Association as set forth in the Skate Canada Rulebook.
By-Law 4
To be considered in good standing, all members of the club must pay, within the time limits shown in by-law 5, such club fees as are stipulated by the Club Executive.
By-Law 5
Members in arrears will not be permitted to take part in any club activity. If any arrears are not paid within 30 days of the date set for payment such members shall be considered as having terminated.
By-Law 6
Fees, age limits, skating rules and skating hours shall be as the Executive decides from time to time. Club membership shall commence on the first day of the Skate Canada Membership Year or the date that fees are paid (whichever is the latter) and terminate on the last day of the Skate Canada Membership Year.
By-Law 7
A person shall cease to be a member of the society:
a. by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society.
b. On his death or in the case of a corporation on dissolution
c. On being expelled: or
d. On having been a member not in good standing.
By-Law 8
The Executive may, by written notice, terminate membership of a member for acting contrary to the Rules and Regulations of Skate Canada or the Club. The Executive shall give to the individual a written explanation for the termination of membership on request. The individual, if he so desires, shall have the right of appeal to the Executive and to a General Meeting of members.
By-Law 9
All members, unless specifically stated in By-Law 12, have all the privileges of the Club including voting at general meetings, providing that any person can hold only one class of membership.
By-Law 10
The classes of membership, eligibility and privileges shall be as follows:
A. INDIVIDUAL MEMBERSHIP:
Non-skating members who have paid the fees set by the Club and are Associate Members of the Skate Canada. Individual members of legal age shall be entitled to one vote.
B. ACTIVE MEMBERSHIP:
All eligible skaters who participate in a Club Skating Program and who have paid the fees the fees as set by the Club and are Associate Members of Skate Canada. All Active Members of the legal age of 18 have one vote each.
C. SPECIAL MEMBERSHIP
Parent or guardian of legally underage Active Members who have paid the fees as set by the Club and are Associate Members of Skate Canada.
D. PARTIAL MEMBERSHIP
Any eligible skater who is an Associate Member or Restricted Member of Skate Canada through another Home club and have paid a reduced fee as set by the club. Partial members may not hold office and may not vote.
E. HONORARY MEMBERSHIP
The Annual Meeting of members may elect any person an Honorary Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada dues) and shall not have interests in the assets of the Club. Honorary members shall be entitled to one vote.
F. RESTRICTED MEMBERSHIP
A restricted member is an individual who is a paid employee (of the Club, Section or Association), a non-active coach, performing professional skater or a professional dance partner. A restricted member is not permitted to hold elected office, may not vote at meetings, is not permitted to compete in competitions, and is not permitted to officiate at tests or competitions.
LIABILITY By-Law 11
Subject to the Society Act, the Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury; and further, every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the BC Section Club Liability Insurance Program if available or the Skate Canada Club Liability Insurance Program.
CLUB MANAGEMENT By-Law 12
The members of the Executive, members and chairmen of committees, and the Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons with the exception of the Coaching Representative as defined by the Skate Canada Rules.
By-Law 13
The general management of the Club shall be vested in an Executive consisting of Immediate Past President, President, 1st Vice-President, 2nd Vice-President, Recording Secretary, Correspondence Secretary, Treasurer, six (6) directors at large and a Coaching Representative. The Coaching Representative does note have a vote where prohibited by provincial statues. All of the above, with the exception of the Past President and the Coaching Representative, shall be elected every one (1) year at an Annual General Meeting.
By-Law 14
A majority of the Executive shall be Canadian citizens within the meaning of the Canadian Citizenship Act.
By-Law 15
The Executive shall hold office until the close of the meeting at which their successors have been duly elected.
By-Law 16
A quorum of the Executive shall consist of 50% plus one (1) of an even number of the Executive, including the Chairman.
President: Conducts meetings; prepares an agenda; sees that duties of the Executive/Committee heads are carried out offers guidance. An ex-officio member of all committees.
Vice-President: Training position to become the next President; takes over in the President's absence. Usually chairs one of the larger committees such as membership, test, or recreational programs. Be available as a liaison for all members and parents to the Executive.
Corresponding Secretary: Responsible for all incoming and outgoing mail pertaining to the affairs of the Club, as directed by the Executive. Pick up, open and review mail. Deliver to appropriate people. Keeps record of correspondence received and report at Executive meetings.
Recording Secretary: Keeps accurate minutes of Executive meetings and distributes the minutes to the Executive.
Treasurer: Receives and keeps records of all monies belonging to the Club; pay all bills. Present financial reports for all meetings. Prepare annual report and submit for audit prior to Annual General Meeting. Collect all outstanding money owed to the Club. Attempt to forecast the financial position for the future.
Director: Our club has six directors, each who take a position as a Committee head.
Test Chairman: Prepares and conducts a test day. In co-ordination with the Region arranges for judges, submits tests required, books dance partner, arranges for judges food, lodging (with the hostess) and transportation to and from the airport. Sends appropriate fees to Judges Bureau and Skate Canada. Does schedule for test days. Arranges for skaters to attend out of town test days if applicable. Makes sure there is a music player for test days.
Competition Chairman: Handles all registration for competitions; arranges for travel when necessary; informs coaches and skaters of competitions. Distributes information for competitions to all skaters and coaches. collect forms from Coaches, consults with Test Chair and then sends forms and money to appropriate venue. Arranges for travel when necessary and if asked to do so by the Executive. Distributes schedule of the event to Coaches (with copies for skaters attending) when it is available.
Ice Chairman: Books ice; organizes all ice time for all Club events, which includes regular skating the Ice Show and tests in consultation with the Executive. Responsible for making sure all ice changes go out to each skater. maintains a good relationship with the District and all other User groups.
Music Chairman: Recruits, trains and supervises the music players as required. Produces a monthly schedule for music playing. Ensure that the system is working properly at all times (maintains & purchases new equipment as required in consultation with Executive). Prepares written guidelines for volunteers to follow who are playing music. Ensure that all tapes are properly marked and stored in container.
Recreational Chairman: Liason between the Executive and the Coaches for Recreational programs. Supervises the recreational programs; distributes badges and keeps records of badges passed.
Membership Chairman: Responsible for registration of all skaters, executive in the club. Co-ordinates with BC Section and National offices. Attends all registration sessions and collects registration fees for treasurer. Completes CFSA and EOs forms. Keeps accurate records of membership fees collected and outstanding accounts. Ensures all fees are paid on time by all members - follow up on outstanding fees. Prepares membership list with all pertinent data and keep it updated. Receive CFSA membership cards for distribution. Completes insurance forms for all members as well as registering and submitting financial statements passed out at AGM to Gov't agent for membership in Societies Act.
Ice Show Chairperson: Responsible for overall co-ordination of the production of the annual Ice Show. Set up committee early in the year. Review guidelines and unsure that all members of committee are clear on their responsibilities and duties. Prepare and post the ice show practice schedule. Co-ordinate volunteers to set up and take down the ice show. Arrange publicity with appropriate club and community people.
Publicity: To project a positive image of the club to the community. Prepare press releases at given times on Club activities for community media. Collect photos or stories from newspaper and record in binder or post at arena.
Hospitality: Co-ordinate and recruit volunteers to organize the collection of food and refreshments for test days and special events held at the Club. Ensure hospitality room has all the supplies that are necessary for event. Care and accommodations of guests, judges and skaters.
Ways & Means (Fundraising): Investigate and ensure that the fundraiser events are presented to the Executive for approval. Encourage participation from all members. To know the Clubs goals and requirements for a given season. Plan in detail fund-raising campaign and carry them out.
Off-Season: Responsible for overall co-ordination of the off-season schools. Works with Coaches, Test and Ice Chairpersons. This involves any programs run outside the winter season, such as fall school, spring school and summer school. This is mainly for the test/competitive group but would also be responsible for setting up Canskate and Canpowerskate sessions if requested by the Club.
Communication: Responsible for getting out information to all members, coaches and chairpersons, Executive members as requested by the club.
Liaison: Function confidentially to facilitate communication between: parent/parent, parent/coach, coach/parent,
Executive/coach, coach/Executive. To prevent and/or resolve problems as they arise.
CONSTITUTION of the SNOW VALLEY SKATING CLUB
No. 1000071
ARTICLE 2
PURPOSE a) The purpose of the Club shall be to encourage the instruction, practice, enjoyment and advancement of its members in all aspects of skating in accordance with the Rules and policies of Skate Canada.
ARTICLE 3
Skate Canada
a) The Club shall be a member of Skate Canada.
b) The Club shall pay such fees and such other charges as shall be required by Skate Canada
c) The Club, with regard to any aspect of its operation is to be managed and operated by eligible persons who are duly registered as Associate Members of Skate Canada. By-Law 1201 (1) (c) (iv)
d) The Club shall protect the eligibility status of its members. The Club shall not take or omit any action that would knowingly jeopardize the eligible status of its members. This provision is unalterable
ARTICLE 4
LOCATION The Club is located in the West Region of Skate Canada, B.C. / Y.T. Section.
This provision is unalterable
ARTICLE 5 DISSOLUTION In the event of dissolution of the Club the funds and assets of the Club after the satisfaction of its debts and liabilities, shall be given or transferred to such organization promoting the same purpose as this and Club may be determined by the members at the time of dissolution.
This provision is unalterable BY-LAWS By-Law 1 a) The by-laws shall describe the organization and functions of the Club, and the means by which members of the Club may elect the Club Executive and control the property and activities of the Club.
b) All members shall uphold, observe and conform to the rules of Skate Canada, the by-laws of the Club and such regulations as set forth from time to time by the Executive of the Club providing they do not conflict with the BC Society Act.
MEMBERSHIP
By-Law 2
Membership in the Club shall be open to all, irrespective of sex, age, creed or color.
By-Law 3
Members of the Club shall be registered with Skate Canada and pay such registration Fees to the Association as set forth in the Skate Canada Rulebook.
By-Law 4
To be considered in good standing, all members of the club must pay, within the time limits shown in by-law 5, such club fees as are stipulated by the Club Executive.
By-Law 5
Members in arrears will not be permitted to take part in any club activity. If any arrears are not paid within 30 days of the date set for payment such members shall be considered as having terminated.
By-Law 6
Fees, age limits, skating rules and skating hours shall be as the Executive decides from time to time. Club membership shall commence on the first day of the Skate Canada Membership Year or the date that fees are paid (whichever is the latter) and terminate on the last day of the Skate Canada Membership Year.
By-Law 7
A person shall cease to be a member of the society:
a. by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society.
b. On his death or in the case of a corporation on dissolution
c. On being expelled: or
d. On having been a member not in good standing.
By-Law 8
The Executive may, by written notice, terminate membership of a member for acting contrary to the Rules and Regulations of Skate Canada or the Club. The Executive shall give to the individual a written explanation for the termination of membership on request. The individual, if he so desires, shall have the right of appeal to the Executive and to a General Meeting of members.
By-Law 9
All members, unless specifically stated in By-Law 12, have all the privileges of the Club including voting at general meetings, providing that any person can hold only one class of membership.
By-Law 10
The classes of membership, eligibility and privileges shall be as follows:
A. INDIVIDUAL MEMBERSHIP:
Non-skating members who have paid the fees set by the Club and are Associate Members of the Skate Canada. Individual members of legal age shall be entitled to one vote.
B. ACTIVE MEMBERSHIP:
All eligible skaters who participate in a Club Skating Program and who have paid the fees the fees as set by the Club and are Associate Members of Skate Canada. All Active Members of the legal age of 18 have one vote each.
C. SPECIAL MEMBERSHIP
Parent or guardian of legally underage Active Members who have paid the fees as set by the Club and are Associate Members of Skate Canada.
D. PARTIAL MEMBERSHIP
Any eligible skater who is an Associate Member or Restricted Member of Skate Canada through another Home club and have paid a reduced fee as set by the club. Partial members may not hold office and may not vote.
E. HONORARY MEMBERSHIP
The Annual Meeting of members may elect any person an Honorary Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada dues) and shall not have interests in the assets of the Club. Honorary members shall be entitled to one vote.
F. RESTRICTED MEMBERSHIP
A restricted member is an individual who is a paid employee (of the Club, Section or Association), a non-active coach, performing professional skater or a professional dance partner. A restricted member is not permitted to hold elected office, may not vote at meetings, is not permitted to compete in competitions, and is not permitted to officiate at tests or competitions.
LIABILITY By-Law 11
Subject to the Society Act, the Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury; and further, every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the BC Section Club Liability Insurance Program if available or the Skate Canada Club Liability Insurance Program.
CLUB MANAGEMENT By-Law 12
The members of the Executive, members and chairmen of committees, and the Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons with the exception of the Coaching Representative as defined by the Skate Canada Rules.
By-Law 13
The general management of the Club shall be vested in an Executive consisting of Immediate Past President, President, 1st Vice-President, 2nd Vice-President, Recording Secretary, Correspondence Secretary, Treasurer, six (6) directors at large and a Coaching Representative. The Coaching Representative does note have a vote where prohibited by provincial statues. All of the above, with the exception of the Past President and the Coaching Representative, shall be elected every one (1) year at an Annual General Meeting.
By-Law 14
A majority of the Executive shall be Canadian citizens within the meaning of the Canadian Citizenship Act.
By-Law 15
The Executive shall hold office until the close of the meeting at which their successors have been duly elected.
By-Law 16
A quorum of the Executive shall consist of 50% plus one (1) of an even number of the Executive, including the Chairman.