2023/24 SVSC Executive Members
Nichol Cameron
President
Deanna Baldo
Vice President
Beverley Gibaldi
Treasurer
Michelle Matos
Recording Secretary
Cynthia Medeiros
Coaches Representative
Samantha Anderson
Director
Leanne Sutherland
Director
Christina White
Director
Heather Bork
Director
April Mendoza
Director
President
Deanna Baldo
Vice President
Beverley Gibaldi
Treasurer
Michelle Matos
Recording Secretary
Cynthia Medeiros
Coaches Representative
Samantha Anderson
Director
Leanne Sutherland
Director
Christina White
Director
Heather Bork
Director
April Mendoza
Director
Executive Job Descriptions
President: Conducts meetings; prepares an agenda; sees that duties of the Executive/Committee heads are carried out offers guidance. An ex-officio member of all committees.
Vice-President: Training position to become the next President; takes over in the President's absence. Usually chairs one of the larger committees such as membership, test, or recreational programs. Be available as a liaison for all members and parents to the Executive.
Corresponding Secretary: Responsible for all incoming and outgoing mail pertaining to the affairs of the Club, as directed by the Executive. Pick up, open and review mail. Deliver to appropriate people. Keeps record of correspondence received and report at Executive meetings.
Recording Secretary: Keeps accurate minutes of Executive meetings and distributes the minutes to the Executive.
Treasurer: Receives and keeps records of all monies belonging to the Club; pay all bills. Present financial reports for all meetings. Prepare annual report and submit for audit prior to Annual General Meeting. Collect all outstanding money owed to the Club. Attempt to forecast the financial position for the future.
Director: Our club has five directors, each who take a position as a Committee head.
Test Chairman: Prepares and conducts a test day. In co-ordination with the Region arranges for judges, submits tests required, books dance partner, arranges for judges food, lodging (with the hostess) and transportation to and from the airport. Sends appropriate fees to Judges Bureau and Skate Canada. Does schedule for test days. Arranges for skaters to attend out of town test days if applicable. Makes sure there is a music player for test days.
Competition Chairman: Handles all registration for competitions; arranges for travel when necessary; informs coaches and skaters of competitions. Distributes information for competitions to all skaters and coaches. collect forms from Coaches, consults with Test Chair and then sends forms and money to appropriate venue. Arranges for travel when necessary and if asked to do so by the Executive. Distributes schedule of the event to Coaches (with copies for skaters attending) when it is available.
Ice Chairman: Books ice; organizes all ice time for all Club events, which includes regular skating the Ice Show and tests in consultation with the Executive. Responsible for making sure all ice changes go out to each skater. Maintains a good relationship with the District and all other User groups.
Music Chairman: Recruits, trains and supervises the music players as required. Produces a monthly schedule for music playing. Ensure that the system is working properly at all times (maintains & purchases new equipment as required in consultation with Executive). Prepares written guidelines for volunteers to follow who are playing music.
Recreational Chairman: Liaison between the Executive and the Coaches for Recreational programs. Supervises the recreational programs; distributes badges and keeps records of badges passed.
Membership Chairman: Responsible for registration of all skaters, executive in the club. Co-ordinates with BC Section and National offices. Attends all registration sessions and collects registration fees for treasurer. Completes CFSA and EOs forms. Keeps accurate records of membership fees collected and outstanding accounts. Ensures all fees are paid on time by all members - follow up on outstanding fees. Prepares membership list with all pertinent data and keep it updated. Receive CFSA membership cards for distribution. Completes insurance forms for all members as well as registering and submitting financial statements passed out at AGM to Gov't agent for membership in Societies Act.
Ice Show Chairperson: Responsible for overall co-ordination of the production of the annual Ice Show. Set up committee early in the year. Review guidelines and unsure that all members of committee are clear on their responsibilities and duties. Prepare and post the ice show practice schedule. Co-ordinate volunteers to set up and take down the ice show. Arrange publicity with appropriate club and community people.
Publicity: To project a positive image of the club to the community. Prepare press releases at given times on Club activities for community media. Collect photos or stories from newspaper and record in binder or post at arena.
Hospitality: Co-ordinate and recruit volunteers to organize the collection of food and refreshments for test days and special events held at the Club. Ensure hospitality room has all the supplies that are necessary for event. Care and accommodations of guests, judges and skaters.
Ways & Means (Fundraising): Investigate and ensure that the fundraiser events are presented to the Executive for approval. Encourage participation from all members. To know the Clubs goals and requirements for a given season. Plan in detail fund-raising campaign and carry them out.
Off-Season: Responsible for overall co-ordination of the off-season schools. Works with Coaches, Test and Ice Chairpersons. This involves any programs run outside the winter season, such as fall school, spring school and summer school. This is mainly for the test/competitive group but would also be responsible for setting up Canskate and Canpowerskate sessions if requested by the Club.
Communication: Responsible for getting out information to all members, coaches and chairpersons, Executive members as requested by the club.
Liaison: Function confidentially to facilitate communication between: parent/parent, parent/coach, coach/parent,
Executive/coach, coach/Executive. To prevent and/or resolve problems as they arise.
President: Conducts meetings; prepares an agenda; sees that duties of the Executive/Committee heads are carried out offers guidance. An ex-officio member of all committees.
Vice-President: Training position to become the next President; takes over in the President's absence. Usually chairs one of the larger committees such as membership, test, or recreational programs. Be available as a liaison for all members and parents to the Executive.
Corresponding Secretary: Responsible for all incoming and outgoing mail pertaining to the affairs of the Club, as directed by the Executive. Pick up, open and review mail. Deliver to appropriate people. Keeps record of correspondence received and report at Executive meetings.
Recording Secretary: Keeps accurate minutes of Executive meetings and distributes the minutes to the Executive.
Treasurer: Receives and keeps records of all monies belonging to the Club; pay all bills. Present financial reports for all meetings. Prepare annual report and submit for audit prior to Annual General Meeting. Collect all outstanding money owed to the Club. Attempt to forecast the financial position for the future.
Director: Our club has five directors, each who take a position as a Committee head.
Test Chairman: Prepares and conducts a test day. In co-ordination with the Region arranges for judges, submits tests required, books dance partner, arranges for judges food, lodging (with the hostess) and transportation to and from the airport. Sends appropriate fees to Judges Bureau and Skate Canada. Does schedule for test days. Arranges for skaters to attend out of town test days if applicable. Makes sure there is a music player for test days.
Competition Chairman: Handles all registration for competitions; arranges for travel when necessary; informs coaches and skaters of competitions. Distributes information for competitions to all skaters and coaches. collect forms from Coaches, consults with Test Chair and then sends forms and money to appropriate venue. Arranges for travel when necessary and if asked to do so by the Executive. Distributes schedule of the event to Coaches (with copies for skaters attending) when it is available.
Ice Chairman: Books ice; organizes all ice time for all Club events, which includes regular skating the Ice Show and tests in consultation with the Executive. Responsible for making sure all ice changes go out to each skater. Maintains a good relationship with the District and all other User groups.
Music Chairman: Recruits, trains and supervises the music players as required. Produces a monthly schedule for music playing. Ensure that the system is working properly at all times (maintains & purchases new equipment as required in consultation with Executive). Prepares written guidelines for volunteers to follow who are playing music.
Recreational Chairman: Liaison between the Executive and the Coaches for Recreational programs. Supervises the recreational programs; distributes badges and keeps records of badges passed.
Membership Chairman: Responsible for registration of all skaters, executive in the club. Co-ordinates with BC Section and National offices. Attends all registration sessions and collects registration fees for treasurer. Completes CFSA and EOs forms. Keeps accurate records of membership fees collected and outstanding accounts. Ensures all fees are paid on time by all members - follow up on outstanding fees. Prepares membership list with all pertinent data and keep it updated. Receive CFSA membership cards for distribution. Completes insurance forms for all members as well as registering and submitting financial statements passed out at AGM to Gov't agent for membership in Societies Act.
Ice Show Chairperson: Responsible for overall co-ordination of the production of the annual Ice Show. Set up committee early in the year. Review guidelines and unsure that all members of committee are clear on their responsibilities and duties. Prepare and post the ice show practice schedule. Co-ordinate volunteers to set up and take down the ice show. Arrange publicity with appropriate club and community people.
Publicity: To project a positive image of the club to the community. Prepare press releases at given times on Club activities for community media. Collect photos or stories from newspaper and record in binder or post at arena.
Hospitality: Co-ordinate and recruit volunteers to organize the collection of food and refreshments for test days and special events held at the Club. Ensure hospitality room has all the supplies that are necessary for event. Care and accommodations of guests, judges and skaters.
Ways & Means (Fundraising): Investigate and ensure that the fundraiser events are presented to the Executive for approval. Encourage participation from all members. To know the Clubs goals and requirements for a given season. Plan in detail fund-raising campaign and carry them out.
Off-Season: Responsible for overall co-ordination of the off-season schools. Works with Coaches, Test and Ice Chairpersons. This involves any programs run outside the winter season, such as fall school, spring school and summer school. This is mainly for the test/competitive group but would also be responsible for setting up Canskate and Canpowerskate sessions if requested by the Club.
Communication: Responsible for getting out information to all members, coaches and chairpersons, Executive members as requested by the club.
Liaison: Function confidentially to facilitate communication between: parent/parent, parent/coach, coach/parent,
Executive/coach, coach/Executive. To prevent and/or resolve problems as they arise.
| CONSTITUTION of the SNOW VALLEY SKATING CLUB |